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Ezone Space Only Order Forms


We've officially partnered with EventBeds™ by NuBreed Hotels to offer a complimentary VIP Concierge Service for this year’s event accommodation. You will find exclusive deals at localised hotels with savings up to 30% and benefit from dedicated support, provided by a team of event & travel professionals.

We'd recommend to book soonest through the EventBeds™ VIP Concierge page here or you can contact their Concierge Team directly at with your requirements.


Book early for the best prices!
Audio Visual 

Aztec event services are the official supplier of screens, laptops and other services, with a team of technicians available throughout the event to assist you. For prices and to book please click here 


Tel: 020 7803 4000

 Deadline: 24/11/23



All exhibitors will require a badge to access the event. Order your exhibitor badges here 

For queries, please email:

Tel: 01865 893 560

Deadline N/A
Branded Merchandise and Swag

We’re offering up our VIP ordering service to help pick out the perfect swag for your exhibition stand.  We print, pack, store and deliver to and from your event making transport and logistics a breeze!

We offer a wide range of swag, from custom socks to branded cup cakes!

  • Clothing and Uniform
  • Bags and Lanyards
  • Tech Accessories
  • Confectionary and sweets
  • Stickers and badges
  • Giveaways and luxury prize items
  • Unique branded projects
  • Swag Stores and competition prize distribution

And much more to be discovered, just ask! 

Or visit our website –

Our team can be contacted directly – (Please include your event name in the subject header so we know who will be managing your orders according to event deadlines)

Allow 3-4 weeks from order approva

To purchase floor coverings and carpet for your space only stand order here

Tel : 02476 380 190

Early Booking Deadline 26/10/23

Catering and Hospitality 

To order stand catering or hospitality for your stand, please click here*


Tel: 0207 069 4100

*Additional power may be required for electrical items

Booking Deadline: 14/11/2023

(Subject to availability)

Cleaning & Waste 

To order cleaning and waste for your stand please follow this link and look under the Services section. 


Tel : 020 7069 4400

Contractor and Delivery Driver CDM * Compulsory 


All contractors and delivery drivers who wish to enter the hall are required to complete this form to confirm you have read and understood the Site Rules and CDM regulations. 


Deadline: 29/10/23


(Provided by Showlite) 

Order your stand power and lighting using this order form. Please make sure to indicate the position of the electrical items ordered on the grid on Page 2.

Please send the completed form to Steve Smith at Showlite. 

Tel : 01264 365 550

Earlybird Deadline 26/10/2023


(Provided by Creative Hire)

To order your stand furniture please use this order form.

Tel: 01676 542 616

Booking Deadline: 2 weeks prior 


This event has 2 recommended partners to order graphics for your exhibition stand.

View the Showlite order form here. Tel: 01264 365 550

View the Fullvision brochure here. Tel: 02038664444

Showlite Early bird deadline: 26/10/23

Fullvision Deadline: 19/11/23

Event Delivery System 

If you’re exhibiting, building a stand, or delivering product at the ExCeL, make sure you book your delivery online in advance, for a simple in-out operation. For a seamless process, it is essential that all vehicles needing access to the venue’s loading bays are pre-booked on the ExCeL London Vehicle Booking System.

Please book here 

Important information can be found here 

Information on how to make a booking can be found here 

For any queries, please email:



Health and Safety Declaration *


All exhibitors are required to complete this form prior to the event

If you require any further assistance contact the organisers or our Health & Safety Team here


Deadline 02/10/23

The event hall has a free basic Wi-Fi facility subject to availability. If you wish to order a dedicated line or Wireless Connections or Hard Wired internet, please following this link and look under the Services & Technology section. 


Tel : 0207 069 4400

Earlybird Price Deadline ends TBC

If you require storage of products or exhibits, deliveries or collections, shipping and handling or lifting services the event logistics partner can assist. For services click here


 Tel:  +44 (0) 330 587 7405

Bookings made after 14/11/23 will be subject to a 25% surcharge.

If you want to scan visitor badges to build your contact list from the event order here 

For more information on the scanners click here

For queries, please email:

Tel: 01865 893 560

*Please note you may also have a scanner included in your Exhibitor Registration Fee on your contract. Please ensure you check your stand contract before ordering additional scanners*

Booking Deadline for hand- held: 2 weeks prior (subject to availability) 

Space Only stand plans and H&S Declaration *


All Space only exhibitors are required to complete this form and read carefully the requirements prior to stand plan submission. If you require any further assistance please contact the Health & Safety Team here Submission Deadline 02/10/23

Space Only Design and Project Management

Roar B2B offer an In-House custom stand design and build service for Space Only Exhibitors. With over 50 years combined experience of creating versatile and inspiring build designs for different budgets.  Further information can be found here or contact us to discuss further.


Stand Inspection Fee * Compulsory 

A stand plan inspection fee of £295+VAT must be paid in full via this payment form before the submission of plans for review.  Receipt of this payment must be made in order to gain authorisation to start stand build onsite. 

All fees are charged per stand and can be made via this form by either the exhibitor or stand contractor.

Please note additional fees maybe required if your stand is Complex or you have Rigging on your stand. 

Space only rigging 

Rigging is only permissible for Space Only Stands who have paid the £1,950+VAT Sponsorship fee to the organisers.

Permission will only be granted after written request and payment to the exhibition organisers. All Rigging must be included in your stand design and approved by our H&S Partner before ordering services. All rigging related services must be carried out by the venue riggers.

Please complete the rigging order form here   

For any queries please contact the ExCeL rigging team here 

Advanced Booking Rate deadline 31/10/23

Standard Booking Rate deadline 19/11/23